Back-office operations for BC contractors
We run your office. You run the job site.
A coordinator dedicated to your business handles invoicing, payroll preparation, collections, expenses and project controls, supported by the Contractor OS administrative platform and a 24/7 AI agent.
Built from the back-office operation we manage for DFORM Contracting Ltd.
Everything behind the job site, handled.
We combine a dedicated operations team, one connected system and clear weekly visibility—the presence of running your own back office in British Columbia, without carrying the overhead of actually leasing one.
Smart Timesheets
Mobile forms plus photo/PDF submissions, reviewed and organized by our team.
Invoicing
Accurate invoices prepared with the supporting records clients expect.
Payroll Preparation
Hours, rates and adjustments reviewed for each payroll cycle.
Collections
Outstanding invoices tracked and followed before cash-flow problems grow.
Expenses & Estimates
Project expenses organized and estimates prepared with better cost visibility.
Project Financial Control
Billing, costs, receivables and cash flow connected in one operating view.
Your business, available 24/7.
Your coordinator is backed by an AI agent that can answer questions about your business, plus a direct 24/7 emergency line for anything that can't wait. The person accountable for your business stays the same either way.
How It Works
Understand the operation
Collect company, customer, worker, project and process information.
Configure your administrative platform
Configure the administrative platform, templates, access and initial data, including a one-time setup and implementation fee, covered in the pricing calculator below.
One-time implementation feeCAD 999Run the weekly rhythm
Review field records, prepare billing/payroll, follow collections and organize expenses.
Keep the owner informed
Deliver clear reports, exceptions and answers through the coordinator and AI agent.
Smart Timesheets
Field data starts as a mobile form, photo or PDF—our team reviews and organizes it before it becomes payroll or an invoice.
- Foreman submits
- Our team reviews
- Records are organized
- Payroll and invoicing are prepared
- Mobile form
- Photo upload
- PDF upload
A real back office, built around a real contractor.
At DFORM’s current operating pace, our team coordinates the field records, payroll, invoicing, collections, expenses and project control that keep the business moving all year.
- 120+Invoice documents
- 26Payroll cycles
- 650+Field records
- 8Active projects
- Field capture
- Review
- Payroll
- Invoices
- Collections
- Control
One operating rhythm instead of disconnected paperwork.
Handled manually, that pace of work typically adds up to 15–17 hours a week on invoicing, timesheet reconciliation, payroll, collections and reporting—the equivalent of two full workdays reclaimed.
Pricing
Every plan includes full system access and the AI business agent.
Implementation fee: CAD 999
Waived on 3- and 12-month terms
- Smart Timesheets review
- Invoicing prepared with supporting records
- Payroll preparation each cycle
- Basic collections follow-up
- Monthly operating report
- Full access to the administrative platform
- AI business agent, available 24/7
- Everything in Essential
- Expense management across projects
- Active collections management
- Estimates prepared with cost visibility
- Project financial control in one operating view
- Cash-flow visibility
- Weekly operating reports
- Assigned account coordinator
- Everything in Full Office
- Canadian accountant included
- CRA remittances and filings within the contracted scope
- Accounting coordination and compliance support
Fair use & renewal
At the end of a prepaid term you can renew the same term, switch terms, move to monthly, or cancel. If we don't receive instructions, service only moves to month-to-month when your signed agreement explicitly authorizes it, and we send reminders before your term ends.
Final scope and fair-use terms are confirmed during onboarding. If your service volume grows materially, we review scope with you before any price change—there are no surprise usage charges.
Frequently Asked Questions
How do Contractor Accounting and Contractor OS work together?
Contractor Accounting and Contractor OS are separate businesses. Contractor Accounting delivers the managed back-office service, while Contractor OS is the administrative platform that supports the work.
What is included in every plan?
Every plan includes full access to the administrative platform powered by Contractor OS and a 24/7 AI business agent that can answer questions using your company's connected information, while our team remains responsible for operating the service.
How does onboarding work and what is the implementation fee?
Onboarding starts with understanding your operation, then configuring the administrative platform, templates, access and your initial data. It includes a one-time setup and implementation fee, detailed in the pricing calculator.
Does Full Office + Tax include a Canadian accountant?
Full Office + Tax includes accounting work delivered through an independent Canadian professional, plus CRA remittances and filings within the contracted scope. Taxes and government balances owed by your business are not included. Exact responsibilities are confirmed during onboarding and in the service agreement.
Can I change terms or cancel?
At the end of a prepaid term you can renew the same term, switch terms, move to monthly, or cancel. If we don't receive instructions, service only moves to month-to-month when your signed agreement explicitly authorizes it, and we send reminders before your term ends.
What does fair use mean?
Final scope and fair-use terms are confirmed during onboarding. If your service volume grows materially, we review scope with you before any price change—there are no surprise usage charges.
Can I start onboarding without a consultation?
Yes. You can start onboarding directly, though a free consultation helps us confirm scope and set expectations before we begin.
Are corporate email and website services optional?
Yes. Corporate email and the custom professional website are optional add-ons—your plan works fully without them.